This evolving position is located in the Financial Services Division with the Oklahoma City-County Health Department (OCCHD). The Senior Accountant is primarily responsible for supervising and coordinating the accounting, payroll services, purchasing, and accounts payable services. Also, the Senior Accountant assumes leadership of the Finance Department in the absence or incapacity of the Finance Officer.
The employee is responsible for directing financial accounting, budgeting, cash management, accounts receivable and billing, and other fiscal operations and functions. The position is responsible for the administration of grant budgets and grant monitoring. This includes analyzing and reporting financial accounting data, evaluating, monitoring and recommending changes to accounting processes and procedures, monitoring and recommending necessary financial controls, approving various expenditures and obligations, and similar functions. The incumbent also participates in the preparation of budgets and financial statements and reports.
The employee is responsible for directing procurement and accounts payable. This includes the development of bids, requests for proposals and contracts, payment of vendors, and oversight of the purchasing card system.
Starting Annual Salary: $81,864.00
PRINCIPLE DUTIES AND RESPONSIBILITIES:
This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD’s mission, vision and strategic goals. This position is continually evolving and is not meant to be all-inclusive as other duties and responsibilities may be assigned.
This position functions at the senior management level (Tier 3) as defined by the Council on Linkages Core Competences for Public Health Professionals with integration of all Core Competency Domains. An emphasis on the following domains is important in this role:
- Data Analytics and Assessment Skills
- Policy Development and Program Planning Skills
- Communication Skills
- Health Equity Skills
- Community Partnership Skills
- Public Health Sciences Skills
- Management and Finance Skills
- Leadership and Systems Thinking Skills
ESSENTIAL JOB FUNCTIONS:
- Scheduling work assignments.
- Supervising incumbents in separate areas by direct observation and review of job product.
- Monitoring and evaluating employee performance, attendance, and leave utilization.
- Generating performance evaluations of nurses.
- Maintains supervisory documentation and files on all employees supervised, including training, performance counseling, attendance, time and leave.
- Reviews all timesheets against leave requests and supervisory documentation to ensure timesheets are properly completed before approving.
- Documents all overtime worked by FLSA employees and ensures payment of overtime at time-and-a-half or compensable time off is taken within the operational guidelines.
- Ensures that incident reports are completed and submitted on all incidents in a timely manner.
- Developing and modifying financial documents and reports.
- Participating in the monitoring and implementation of OCCHD’s budget including grant budgets.
- Recommending necessary fiscal controls to insure appropriate accountability for revenues, expenditures, and agency assets.
- Recommending and monitoring accounting procedures.
- Supervising the processing and issuing of OCCHD payroll including time and attendance, expense reports, direct deposit, sick leave conversion, leave reporting, mileage expenses, and W2 preparation.
- Monitoring the day-to-day operation of OCCHD’s budget and expenditure of specific funds including purchasing cards (P-card), budget preparation and revisions, approval of purchase orders, monthly financial statements, EFT transmission, out-of-state travel requests, 1099 preparation, bond payments, Family Planning fee schedule, estimate of needs.
- Maintain software including document scanning.
- Providing information to and conferring with the auditor during OCCHD’s annual review.
- Approving invoices for contract billing and claims for payments to vendors for supplies and services rendered.
- Communicating with various officials, employees and the public.
- Operating a personal computer.
- Directing the preparation, development, and review of requests for proposals (RFPs), bids and contracts.
- Generating documents and reports.
- Driving to off-site locations to perform job duties as needed.
- Completes required training in support of duties and responsibilities of this position.
- Creating contracts and grant budgets. Managing grant oversight including subrecipient monitoring.
- At the direction of OCCHD Chief Executive Officer and Public Health Officer or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team (i.e., Public Health Preparedness and Response program). Also, as a member of the Emergency Preparedness and Response Program Team, the incumbent is required to complete all necessary responder training and may be designated as a member of the first-responder team.
- In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality improvement (QI) training deemed necessary by their supervisor.
- MBA or CPA preferred
- Bachelor's degree in accounting
- Five years of experience as a professional accountant (governmental accounting experience preferred)
- One-year supervisory experience preferred
- Experience with grants required
- Valid Oklahoma driver license required
SKILLS AND ABILITIES:
- Skill in preparing financial reports and budgets
- Skill in communicating with diverse groups using tact and diplomacy
- Ability and willingness to utilize appropriate equipment and software
- Ability and willingness to maintain confidentiality
- Ability and willingness to assume responsibility for work product
- Ability and willingness to develop and maintain effective working relationships
- Ability and willingness to follow established policies and procedures
- Knowledge of computer software (Abila MIP, Microix, Word, Excel, Access, PowerPoint)
- Indoors in a climate-controlled building
- No smoking or use of non-smoking tobacco products is allowed at any time while conducting agency business or in agency vehicles
- No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on agency business
- Frequent local travel to off-site clinics, meetings, etc., in varying weather
- OSHA category: performs tasks that involve no exposure to blood, body fluids, or tissues
- Arm/hand steadiness and digital dexterity enough to use equipment such as personal computer, ten-key, etc.
- Vision enough to read and draft written communications such as computer printouts, instructions, hand- outs, machine generated documents, etc., as well as print on computer monitor
- Flexibility and coordination enough to operate a motor vehicle as needed
- Speech and hearing enough to communicate with others, both via telephone and face-to-face and in a public forum
- Flexibility and coordination enough to bend, stoop, stand and walk to perform tasks such as filing and retrieving documents and delivering supplies weighing up to 35 pounds
This position requires constant contact with other employees, officials, vendors, and with the public to give and receive information and/or to provide technical assistance.
Employees who fall into the following categories are in conditional employment positions: a) Executive Management; b) Leadership including, but not limited to Administrators, Managers and Officers, who serve at the pleasure of the OCCHD Chief Executive Officer and Public Health Officer; c) certain other OCCHD employees whose salaries, benefits, and/or overhead are based on available funds such as, but not limited to, revenue generating contracts, grants, or fee-for-service revenue. In other words, this means that if the funding or the program is terminated, cancelled, or non-renewed, your employment terminates automatically. This position is conditional.
SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY:
This incumbent is under the supervision of the immediate supervisor. Work product is subject to review. The incumbent is responsible for the direct supervision of the employees in the Accounting Services and Procurement Services. The incumbent provides financial and budget oversight for the agency and is responsible for making recommendations which result in the expenditure of significant funds.
OTHER DUTIES AND RESPONSIBILITIES:
- Must have an operating vehicle available for use when field duties are required
- May be required to take the smallpox vaccination, and other vaccinations or inoculations, as a member of the first-responder team
- May be required to work occasional evenings and weekends due to job responsibilities
Click APPLY NOW to submit your application today!
Interested candidates should apply online at www.occhd.org. Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select "apply". You will be directed to our Career Center. Get started by uploading your resume with your profile. Otherwise, click "skip" to continue. The first step is to register with the Career Center, again you will click on apply for an active position. You may search for open positions by name or select "show all positions." You may select "view" to read the details regarding the position. Again, you will click on "apply now". You will be directed to the second step of the application process. Please complete the entire application. Do not substitute a resume for your employment history. You may attach a cover letter, resume, an official transcript, if applicable. You will save an complete your application. You will be directed to the final step of answering job specific questions, if applicable. Once you have finished the process, you should receive a message stating, "Successfully applied". You will also receive an email stating your application has been received for the position you selected. If you do not receive this message, then there has been a step not completed. You will need to review your record. The position will be open for 30 days or until filled. Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.