Human Resource & Payroll Specialist

Tableland Community Resources Program   Somerset, PA   Full-time     Human Resources
Posted on November 10, 2022

OVERALL PURPOSE
This position assists with the human resource management and payroll processing. 

ESSENTIAL FUNCTIONS
1. Assists with administration of the human capital management system
PERFORMANCE MEASURES:
• Meet with new hires to process and collect mandatory background clearances
• Start new hire process, assign onboarding experience and rollout user registration
• Schedule onboarding to finish in progress employee hiring, assign allocations & time off policies
• Monitor and maintain employee profiles; Personal, Employment, Pay, Time Off, Benefits and ACA
• Upload required employment documents into the Employees Profile
• Submit to Fiscal and IT new hire or position/department change information
2. Assists with preparation and processing of semi-monthly agency and participant payroll
PERFORMANCE MEASURES:
• Complete salary letters upon new hire, promotions and annually upload letter into system to obtain
signed authorization then assign or adjust accordingly
• Calculate and enter all payroll adjustments or changes to salary or benefit dollars
• Review timecards for accuracy and approvals, lock timecards, and move time cycles
• Update employee allocations to ensure grants are properly charged for personnel
• Start new payroll, create hourly time batch, review to ensure accuracy then approve payroll
• Prepare information for applicable drawdowns and payroll transfers
• Maintain documentation for all adjustments, or changes to pay, benefit, or other related entries
3. Assists with annual open enrollment and maintain annual benefit elections.
PERFORMANCE MEASURES:
• Create PowerPoint for open enrollment
• Maintain a benefit enrollment and election files
• Meet with staff individually to complete benefit paperwork then make changes as selected
• Follow regulations on allowable qualifying event changes to benefits
• Monitor and reconcile all benefit dollar earnings versus expenses
• Provide staff with reports on benefit dollar disbursements
• Stay abreast with ongoing changes to benefit or health insurance laws
• Prepare employee census information
• Review and submit invoices for payment, 403B quarterly deposit reports
• Complete required 403B documentation for submission of agency’s annual 5500 report
4. Assists with requests for position openings to begin recruitment
PERFORMANCE MEASURES:
• Review and update job descriptions with appropriate Program Director
• Announce openings on agency intranet, on-line hiring platforms and local newspapers
• Develop interview questions staying abreast with current interviewing trends
• Secure reference checks
• Send notifications to thank those interviewed and not selected
5. Assists with employee relation issues
PERFORMANCE MEASURES:
• Follow and stay abreast on all local, state, or federal employment regulations
• Provide notices and forms to anyone requesting FMLA time off from work
• Complete requested staff paperwork e.g., wage and employment verification, Act 168
6. Assists with preparation to complete employee termination
PERFORMANCE MEASURES:
• Upload letters of resignation or any termination information

• Complete reconciliation of benefits and ensure any final disbursements are processed
• Reconciliation of leave and ensure any final PTO payouts owed are processed
• Terminations from agency 403B account and benefits enrollments
7. Attend required meetings and trainings.
PERFORMANCE MEASURES:
• Attend all meetings as required
• Attend trainings for continued and ongoing professional development
OTHER DUTIES
• Works collaboratively with finance on payroll processing
• Perform other related duties
SUPERVISION RECEIVED
Supervision is received from the Human Resources Director
QUALIFICATIONS
EDUCATION
• Bachelor’s degree in related field preferred
EXPERIENCE AND/OR TRAINING
• Experience in human resource or payroll processing preferred
LICENSES OR CERTIFICATIONS
• None required
KNOWLEDGE, SKILLS, AND ABILITIES
• Knowledge of human resource laws and regulations
• High level of interpersonal skills to handle sensitive & confidential situations and documentation
• High level Excel, Word and PowerPoint
• Computer; database, Internet/E-mail
• Organization and Attention to Detail
• High level problem solving
• Independent judgement and discretion
• Manage multiple projects/tasks